The details behind a smooth event.

Insurance and certificate requirements

External groups must carry insurance covering themselves and all event participants. Along with the Certificate of Insurance (COI), the University requires an endorsement letter naming Mount Saint Mary’s University as additional insured. The certificate is due no less than 60 business days before the event, and the requirement cannot be waived.

• Commercial General Liability — $3,000,000 annual aggregate; $1,000,000 products/completed operations; $1,000,000 per occurrence; $1,000,000 personal injury and advertising; $5,000 medical expense
• Automobile, where company vehicles are part of the event — $1,000,000 bodily injury and property damage, combined single limit
• Liquor liability, where alcohol is served or sold — the caterer or other vendor serving it must have, and be able to show evidence of, liquor liability coverage; if the caterer does not carry it, you must obtain special event coverage that includes liquor liability
• Workers compensation, where applicable — statutory coverage plus employer’s liability
• Events including minors — sexual abuse and molestation coverage, minimum $1,000,000 per occurrence, plus the University’s minor policy, waivers, chaperone ratios and background-check requirements

Catering

Bon Appetit is the preferred caterer and holds right of first refusal. Outside caterers are welcome on the terms of the rental agreement: all outside vendors must be insured, and the University must be told which vendors will be coming onto campus, at what time, and how long they will remain. The exception is the Doheny Mansion, where catering is in-house only. An outside caterer adds an outside-catering fee to your quote. Some spaces may restrict food and beverage.

Alcohol service

Alcohol may be served or sold (hosted or no-host bar) only by a caterer or other vendor that has, and can provide evidence of, liquor liability coverage, with a certified bartender whose certification you provide. You cannot serve or sell alcohol yourself. If the caterer does not carry liquor liability, you will need to obtain special event coverage that includes liquor liability, and you will still need to hire a caterer or other vendor to serve or sell the alcohol.

Facility usage fee

External renters pay a facility usage fee in advance, plus labor and equipment costs.

Security

Campus Security determines whether additional officers are required. The renter covers those costs.

Setup and breakdown

Setup and breakdown happen within the booked time: the date and use times in the agreement include preparation, decorating and rehearsal, and the time after the event to remove decorations, equipment and other items. Events at both campuses must end by 10 p.m. At the Chalon Campus, deliveries can be made between 8 a.m. and 10 p.m.; the Doheny Campus has no delivery time restrictions.

Campus rules

Both campuses are smoke-free. Open flames and candles are not permitted. Decorations must be free-standing or use blue tape only.