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The details behind a smooth event.

Review published requirements early. Final terms, availability, and venue-specific guidance are confirmed through the inquiry process.

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Planning topics

Jump to a requirement.

Looking for the paperwork? Event planning forms & documents

01

Insurance and certificate requirements

External groups must carry insurance covering themselves and all event participants. Along with the Certificate of Insurance (COI), the University requires an endorsement letter naming Mount Saint Mary’s University as additional insured. The certificate is due no less than 60 business days before the event, and the requirement cannot be waived.

  • Commercial General Liability — $3,000,000 annual aggregate; $1,000,000 products/completed operations; $1,000,000 per occurrence; $1,000,000 personal injury and advertising; $5,000 medical expense
  • Automobile — $1,000,000 bodily injury and property damage, combined single limit
  • Liquor liability (if alcohol is served) — $2,000,000 aggregate; $1,000,000 per occurrence. A caterer or vendor supplying alcohol must carry its own liquor liability coverage, and a valid liquor license if alcohol is sold
  • Workers compensation, where applicable — statutory coverage plus employer’s liability
  • Events including minors — sexual abuse and molestation coverage, minimum $1,000,000 per occurrence, plus the University’s minor policy, waivers, chaperone ratios and background-check requirements
Do not have coverage yet?

Event insurance can be purchased online through TULIP, the University’s referred program. Select California, then Mount Saint Mary’s University as the institution, to get a quote in a few minutes.

Get a quote through TULIP
02

Catering

Bon Appetit is the preferred caterer and holds right of first refusal. Outside caterers are permitted with a $500 service fee, and the caterer must carry commercial general liability insurance. Some spaces may restrict food and beverage.

03

Alcohol service

Alcohol must be served by a licensed vendor, with no self-service. It must be delivered to campus beforehand and removed afterward. Seven business days’ advance notice and liquor liability insurance are required.

04

Facility usage fee

External renters pay a facility usage fee in advance, plus labor and equipment costs.

05

Security

Campus Security determines whether additional officers are required. The renter covers those costs.

06

Setup and breakdown

Setup or breakdown after 4 p.m. on weekdays or on weekends may incur overtime charges.

07

Campus rules

Both campuses are smoke-free. Open flames and candles are not permitted. Decorations must be free-standing or use blue tape only.

Frequently asked

Practical answers.

These answers reflect the supplied planning information. Venue availability and final terms are confirmed separately.

01Where are the event venues located?

Across two Los Angeles campuses: Chalon Campus in Brentwood, West Los Angeles — minutes from Beverly Hills and the Getty Center — and Doheny Campus at historic Chester Place in Downtown Los Angeles, near Crypto.com Arena and LA Live.

02Is event insurance required?

Yes. A Certificate of Insurance and an endorsement letter naming Mount Saint Mary’s University as additional insured are required and cannot be waived. The certificate is due no less than 60 business days before the event.

03How do I purchase event insurance?

If you do not already have coverage, you can buy it online through TULIP, the University’s referred program at tulip.ajgrms.com — select California, then Mount Saint Mary’s University as the institution. If you have your own policy, the University must be named as additional insured and an endorsement letter must be included.

04Can I host a wedding at Mount Saint Mary’s?

Yes — wedding receptions and banquet parties. The University does not host wedding ceremonies, so couples usually hold the ceremony elsewhere and come to the campus for the reception.

05Can an outside caterer be used?

Yes. Bon Appetit is the preferred caterer and holds right of first refusal. Outside caterers are permitted with a $500 service fee and commercial general liability insurance.

06Can alcohol be served?

Yes, when served by a licensed vendor. Seven business days’ advance notice and liquor liability insurance are required. Self-service is not permitted.

07Is there a facility usage fee?

Yes. External renters pay a facility usage fee in advance, plus labor and equipment costs.

08Who determines event security needs?

Campus Security determines whether additional officers are required. The renter covers those costs.

09Are candles or open flames permitted?

No. Open flames and candles are not permitted on either campus.

Make it memorable

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Submit your event details through the official portal after reviewing the planning requirements.

Share your preferred date, estimated guest count, and the experience you have in mind - our events team follows up with availability, venue guidance, and a tailored quote.

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